Requirements for digital outputs

We have specific requirements, which are set out in clause 22 of our Terms of Grant, for ‘digital outputs’ produced with our funding as part of any HLF project. We are using the term ‘digital output’ to cover anything you create in your HLF project in a digital format which is designed to give access to heritage and / or to help people engage with and learn about heritage; for example a collection of digital images or sound files, an online heritage resource or exhibition, or a smartphone app.

The requirements do not apply to digital material that has no heritage content or does not engage people with heritage; eg a website that contains only information about your organisation / project, visitor information or events listings.

All digital outputs must be:

  • usable for five years from the Grant Expiry Date of your project as set out in the Grant Notification Letter
  • available for the life of your contract with HLF (the period set out in the Grant Notification Letter)
  • free of charge for non-commercial uses for the life of your contract with
  • licensed for use by others under the Creative Commons licence 'Attribution Non-commercial' (CC BY-NC) for the life of your contract with HLF, unless we have agreed otherwise

We expect:

  • websites to meet at least W3C Single A accessibility standard
  • you to use open technologies where possible
  • you to contribute digital outputs to appropriate heritage collections

For Heritage Grants projects with more than £200,000 of digital capital works:

  • You must provide a ten-year Management and Maintenance Plan with your second-round application
  • You may include the value of the increased future costs of management and maintenance as partnership funding

Further resources

Find other recommended reading under further resources.